EMS Academy Records RMS

Quick Status

This page updates from the RMS Worker in real time.

Recent submissions (last 25)

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Unlinked in last 25

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Potential data issues (last 25)

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Today’s Reality Check

Blank submissions are now visible and measurable here.
We’ll handle cleanup after linking finishes. No data gets lost.
Webhooks are live — new records should appear automatically.

Tip: Use the Submissions view and filter by Course ID / date to find the “blank class day” cluster fast.

Submissions

Source

Leave all unchecked to select All sources.

From To Course ID Name NJ OEMS ID Email Limit Audit Scope Skill / Record Filter

Date	Source	Name	NJ OEMS	Email	Course ID	Course Name	Linked?	Data Quality	Actions

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Identity Review Queue

Status Limit

Created	Reason	Submission	Name	NJ OEMS	Email	Course	Actions

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Tools

Choose a tool to launch.

Rebuild Identity Links

Runs the linking engine in batches. Safe to click while webhooks are live.

Limit Runs Source (optional)

Ready.

Instructor Hours (CSV Upload)

Upload raw time clock CSV records and compute instructor credit hours for license renewal tracking.

CSV File Default Class Type

Search Instructor (name or OEMS)

No upload yet.

Date	NJ OEMS	Instructor	Class Type	Session	Clock In	Clock Out	Credited Time	Lunch Deducted	Class Day?

Instructor Profile + License Progress

NJ OEMS ID Type License Expiration Date Credential Cycle Start Credential Cycle End Aid Start Date NREMT Exam OEMS Screening NAEMSE Course Instructor Packet Complete Notes

Instructor	NJ OEMS	Type	Total Hours	Progress	Status	Action

Student Invitation Console

Invite new students one at a time or in bulk via CSV. Each student receives a branded email with a unique portal link.

Initial EMT Course Course Name Course Start Date Lead Instructor Clinical Level Lead Instructor CSV File Waitlist invite

First Name Last Name Email Address

No students queued yet.

Invite Draft List

First Name	Last Name	Email	Action

Recent Invitations

Last Invited	Name	Email	Course	Start Date	Lead Level	Lead Instructor	Status	Invite Count	Actions

Class Manager Audit Exports

Find classes processed by the iPad app, verify RMS-linked records, and open branded audit packets.

Search Limit

Class	NJ OEMS Course ID	Date	Students	Instructors	Events	Actions

Load Class Manager sessions to begin.

Selected Class

Students

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Instructors

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Exams

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Skills

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JotForms

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Files

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Student	NJ OEMS	Email	Check In	Check Out

Initial EMT Course Setup

Save the core course variables once, then re-use them from the Student Invites tool.

Course Name Internal Class # Start Date End Date CPR Expiration Date Lead Instructor Name Lead Instructor Clinical Level Lead Instructor Email Program Coordinator Name Program Coordinator Email Navigate ID Required Textbook Textbook ISBN Resolved Textbook Title NJ OEMS Course ID Class Location Class Start Time Post-Onboarding Portal Access Turn off LMS and student portal access after all onboarding action items are completed for this EMT class.

Course	Dates	Lead Instructor	Textbook	Coordinator	NJ OEMS Course ID	Navigate ID	Actions

EMT Classes

Manage active classes, build reusable skill sheets, and run QR-based testing workflows.

Initial EMT Course

Select a class to load progress.

Course Schedule

Upload a syllabus CSV, review every event, and publish a live student calendar with a subscribe-ready `.ics` feed.

Initial EMT Course Import CSV

Schedule Event Editor

Title Type Location Starts Ends Due External URL Description

Choose a class to begin editing events.

Published Schedule

Open Calendar Subscription Page

Title	Type	Starts	Due	Location	Actions

Course Gradebook

Centralize exams, assignments, and manual adjustments here. This is the backbone for the student grades, exams, and assignment modules.

Initial EMT Course

Gradebook Item Editor

Title Item Type Category Max Points Weight % Passing % Opens Closes Due Source Source Reference FlexiQuiz Expected Attempt JotForm Review Required SCORM Package (.zip)

Upload a Genially dynamic SCORM package to launch this assignment inside the portal.

Manual Override

Student Assignment / Exam Override % Override Score Note

Use manual overrides only when the automated source needs correction.

Choose a student and a JotForm assignment, then click Review Submission to open the stored answers here for grading.

Gradebook Items

Actions	Title	Type	Due	Weight	Source	Source Ref

Recorded Scores

Student	Item	Source	Score	Updated

Genially Data Paste the LTI details that Genially gives you in their LMS Integration settings.

LMS Data Keyset URL Login URL Redirection URI Custom Parameters Icon URL

LMS Data Paste these values into Genially under the LMS Data tab.

Platform ID Client ID Public Keyset Access Token URL Authentication Request URL

Genially LTI settings are ready to load.

Skill Sheet Builder

Build reusable EMT skill tests once. Any saved skill sheet is immediately available for all classes, past and future.

Skill Sheet Title Category Pass Threshold Points Summary Scenario / Rich Text Instructions

Sheet Items

Saved Skill Sheets

Title	Category	Items	Threshold	QR Payload	Actions

QR Testing Workspace

Open the dedicated scanner app for test day, and manage skill, student, people, and instructor QR codes here.

Open Scanner App

For iPhone webclips, use the clean path /skill-scan.

Skill Sheet QR Codes

Search Skill Sheets

Badge QR Codes

Class For Student Badges Search Student In Loaded Class Search Any Person Search Instructors

Student Badge QR Codes

People QR Codes

Instructor Badge QR Codes

RMS Workspace

Look up a person, review their core profile details, upload records, and manage renewal dates from one place.

Find Person

Search Role

Selected Person Records

Search for a person to begin.

Repair Profile

First Name Last Name NJ OEMS ID OEMS Course ID Primary Email Additional Emails Phone Role Status Submission ID To Link Or Move

Record Title Record Type Issued Date Expiration Date Reminder Email PDF / Image Upload Notes

PDF Library

Add PDFs to the custom PDF viewer and copy viewer links.

Open PDF Library Open Upload URL

Training Registration Webhook Events

Inspect recent GCEMS webhook deliveries, duplicate counts, and the stored raw payload/header snapshot.

Status Event Type Limit

Received	Event	Aggregate	Registration	Attendee	Class / Agency	Status	View

No webhook events loaded yet.

Selected Event Detail

Select an event row to inspect the stored headers and raw body.

Headers Snapshot

Select an event to inspect.

Raw Payload

Select an event to inspect.

In-Person Courses

Create in-person course windows that the generic JotForm attendance form can match against. Legacy Fire Academy prefills still work when course fields are present.

Course Roster & Certificates

Course

Select a course to load roster attendance.

Submitted	Student	OEMS	Course	Status	JotForm	Action

Saved In-Person Courses

Reference list for all saved mappings.

Course	OEMS	CEUs	Window	Location	Attendance	Status	Action

Course Offerings

Manage non-initial EMT training offerings. Refreshers are a course type here, alongside CE classes and other public registration offerings.

Open Public Registration Page Open Attendee Portal

Offering Builder

Scheduled Offerings

Access Management

Top-level admins can create and update Course Offerings admin/educator access.

Coupon Management

Manage GCEMS staff coupon eligibility and custom codes for public offerings.

Custom Coupon Codes

Next UI Modules

Charts (by course_id, by date, by instructor vs student)
Data Quality report (blank submissions clustered by class/day)
Merge tools (resolve queue items in-browser)
Exports (CSV builder, multi-form combined exports)